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Absence Management and Special Leave
Sub Title
Procedural Checklist
A procedural checklist provides a structured document to ensure consistency and compliance with established procedures. It serves as a tool to guide employers through step-by-step tasks, following protocols accurately, reducing errors, enhancing efficiency, and maintaining quality standards in their work.
Catholic Education Services (CES)
This section contains checklists, which are relevant to schools/multi-academies who have adopted the CES sickness, absence policy and procedure.
The following documents relate to short-term absence.
Informal Approach
Return to Work
First Formal Absence Review
Special Leave of Absence
Notice to Staff
Policy Two
Policy Three
Meeting Checklists
Catholic Education Services (CES) Absence Management
This section contains checklists, which are relevant to schools/multi-academies who have adopted the CES sickness and absence policy and procedure.
The following CES meeting checklists relate to short-term absence.
Informal Approach Meeting
Return to Work Meeting Discussion
Further Formal Absence Review Meeting
Final Absence Review Meeting
The following CES meeting checklists relate to long-term absence.
Informal Approach Meeting
Return to Work Meeting
First Formal Absence Review Meeting
Further Formal Absence Review Meeting
Final Absence Review Meeting
Local Authority Absence Management
This section contains meeting checklists, which are relevant to schools/multi-academies who have adopted local authority Managing Attendance Procedures.
The following meeting checklists relate to persistent, intermittent absences.
Informal Approach Meeting
Return to Work Meeting
First Formal Absence Review Meeting
Second Formal Absence Review Meeting
Decision Meeting
Hearing by a Committee of Governors
The following meeting checklists relate to long-term absences.
Informal Approach Meeting
Return to Work Meeting
First Formal Attendance Meeting
Second Formal Attendance Meeting
Decision Meeting
Hearing by a Committee of Governors
Appeals
Letter Templates
Catholic Education Services (CES) Absence Management
This section contains letter templates, which are relevant to schools/multi-academies who have adopted the CES sickness and absence policy and procedure.
The following CES letter templates relate to short-term absence.
Outcome of First Formal Absence
No Contact During Absence
The following letter templates relate to short-term absence.
Refusal/Not Received Occupational Health Consent
Outcome of Return to Work Meeting
Invite to Formal Absence Meeting
Outcome to Formal Absence Meeting
Invite to Further Formal Absence Meeting
Outcome of Further Formal Absence Review Meeting
Invite to Final Absence Meeting
Notification of Dismissal
Confirmation of Receipt of Appeal
Outcome of Appeal
The following CES letter templates relate to long-term absence.
Outcome of Informal Absence Meeting
No Contact During Absence
Refusal/Not Received Occupational Health Consent
Outcome of Return to Work Meeting
Invite to Formal Absence Meeting
Outcome of Formal Absence Meeting
Invite to Further Formal Absence Meeting
Outcome of Further Formal Absence Meeting
Invite to Final Absence Meeting
Notification of Dismissal
Confirmation of Receipt of Appeal
Outcome of Appeal
Local Authority Absence Management
This section contains letter templates, which are relevant to schools/multi-academies who have adopted local authority Managing Attendance Procedures.
The following local authority letter templates relate to short-term absence.
No Contact During Absence
No Fit Note Received
Second Letter – No Fit Note Received
Invite to Informal Welfare Meeting
Outcome of Informal Absence Meeting
Occupational Health Guidance
Occupational Health Referral
Refusing Occupational Health
Invite to Return to Work Meeting
Outcome of Return to Work Meeting
Invite to First Formal Attendance Meeting
Outcome of First Formal Attendance Meeting
Example Attendance Improvement Plan and Guidance
Guidance on Setting Targets
Invite to Second Formal Attendance Meeting
Outcome of Second Formal Attendance Meeting
Invite to Decision Meeting
Outcome of Decision Meeting
Outcome of Decision Meeting (Non-Attendance)
Invite to Hearing Meeting
Template Statement of Case for Hearing
Outcome of Hearing
Outcome of Hearing (Non-Attendance)
Determination – Cease to Work/Unsatisactory Attendance Due to Sickness
Invite Letter to Appeal Hearing
Outcome of Appeal Hearing
Request to Withdraw Notice of Dismissal
The following local authority letter templates relate to long-term absence.
No Contact During Absence
Invite to Informal Welfare Meeting
Outcome of Informal Welfare Meeting
Occupational Health Form
Occupational Health Guidance
Refusing Occupational Health
Guidance for Return to Work Meeting
Invite to Return to Work Meeting
Outcome of Return to Work Meeting
Invite to First Formal Absence Meeting
Outcome of First Formal Absence Meeting
Invite to Decision Meeting
Outcome of Hearing – Cease to Work or Dismissal
Outcome of Hearing – Further Reasonable Period of Improvement or No Further Action
Example Management Case
Sub Title
Training
CES Managing Sickness Absence
Template Two
Template Policy
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